Are you an organized, adaptable, and proactive professional who thrives in a fast-paced office environment? As an Office Manager and play a key role in keeping our operations running smoothly while supporting project teams and creating a positive workplace culture.

What You'll Do:

Office Management -

• Oversee daily office operations and ensure a clean, efficient, and well-stocked workspace
• Act as the primary point of contact for calls, emails, visitors, vendors, and deliveries
• Manage supplies, office equipment, and coordinate maintenance as needed

Administrative Support -

• Support project teams with scheduling, documentation, and tracking job progress
• Maintain accurate digital and physical filing systems
• Coordinate internal communications, travel arrangements, and meetings

Job & File Management -

• Enter job data into our project management system
• Create and update job files throughout each project lifecycle
• Collaborate with clients, subcontractors, and field staff to ensure seamless communication

HR & Finance Assistance -

• Support recruiting activities and assist with onboarding/offboarding
• Help manage billing, invoicing, and office expense tracking in coordination with accounting

Event & Meeting Coordination

• Organize internal events, trainings, and company meetings
• Manage logistics including venues, catering, equipment, and registration

What We're Looking For:

• 3+ years of administrative experience (construction preferred)
• Proficient in Microsoft Office and job management tools
• Strong communication, multitasking, and problem-solving skills
• Highly organized, dependable, and a team player

Requirements:

Bachelor's degree or equivalent experience

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.